Minute from the 1st Consoritum Management Group meeting

The 1st Consortium Management Group (CMG) meeting
12 – 13 September 2007
Hosting the meeting INHOLLAND University, Haarlem, The Netherlands.
The meeting started with lunch at the INHOLLAND UNIVERSITY, with a welcome speech by the Dean. After lunch we went to the City Hall where we had a guided tour before we started the meeting.
12 September 2007 : Meeting in the City Hall of Haarlem
Attending: Ulla Törnig (University of Applied Sciences, Mannheim), Manuel Serrano, Andres Astray, (Complutence University, Madrid,) Christina Ljungqvist, Klas-Göran Olsson, (School of Health Sciences, Jønkøping University), Ingrid Wegman, Remmelt Veenkamp, (INHOLLAND  University, Haarlem), Knut Simonsen (substitute for the Dean Kristin Ravnanger), Anne Karin Larsen and Grete Oline Hole, Bergen University College (secretary).          
Missing partners: University of Parma, Miguel Torga University College (ISMT), Coimbra and University of Applied Science Vorarlberg, Dornbirn.
In future we hope that all partners can be represented in the CMG meetings.
Point 1. Setting the Agenda for the CMG Meeting          
Point 2a. Election of CMG chairman
DECISION: Ingrid Wegman, INHOLLAND  University was elected as Chairman for the CMG Group.
The role and functions of the chairman, the VIRCLASS Steering Committee and the Daily Leader (Anne Karin Larsen) were discussed.
CMG chairman is in charge of leading the assemblies and represents the CMG between meetings (VC Agreement 2.2).
The CMG chairman will cooperate with the project leader and it means that the dayly leading is in the hand of the project leader. The input for issues to be discussed by the CMG will be prepared by the VSC.
Communication in between the meetings:
Steering group will have meetings twice a year. A report or a minute from the VSC will be sent to the CMG group. The chairman will be informed about the agenda for the VSC meetings and will have the possibility to add points and to present ideas for the issues coming up.
Questions related to changes in the VIRCLASS policy will be sent to the CMG members to decide. Proposals for new project and applications will be sent to the CMG members.
The CMG chair should be informed about all applications (EU funding or others) that partners seek. If VC partners get local grants/ funding from home institutions it should be reported, as these could be an important part of VC own part of budget in future fund seeking.
Point 2b. Election VIRCLASS Steering Committee (VSC).
The CMG elects the following persons as members of the VSC:
Project leader: Anne Karin Larsen (HiB)
Representative from HiB: Grete Oline Hole (HiB) (substitute for representative from
International Department at HiB)
Leader of the Teacher Group: Remmelt Veenkamp, INHOLLAND University
Leader of the Development Group: Klas-Göran Olsson, Jønkøping University
Leader of the Research Group: Andres Arias Astray, Complutense University
Discussion about the duration of the election period. The Consortium agreement point 8 states how long the Consortium agreement is valid, and the plan for evaluation. At the evaluation we will add a point about the duration of the election period
DECISION: VSC member is elected for one year.
Point 3: Presentation of the Year report
Anne Karin Larsen presented the VIRCLASS year report. GOH will make a summary of the PP presentations in a word document; se annex 1 to this protocol.
Point 4: Some thoughts abut Community Work
Presentation of ideas about “Communities” from Hans-Jan Keupers, INHOLLAND  University. Rooted in the thoughts of Tönnies and the Chicago-school, and also inspired from the essays of Zygmont Baumann: ”Community: Seeking safety in a insecure world”. Polity 2001. Discussion after his presentation: clear that there are different interpretation and different use of the concept Community; like VIRCLASS, rooted in socio-cultural learning theory talks about a learning community. Community-work is a well-known method in social work.
Point 5: Development of a new module in Community Work
Presentation of the suggestion for a new course by Klas-Göran Olsson. See also the papers “Suggestions for a New VIRCLASS Module. Comparative Community Work, from a World Wide Perspective” and “Project plan for development of new partnerships and a curriculum plan for a module in Comparative Community Work” presented with the programme for the meeting. The power point presented at the meeting is attached to this minute.
DECISION: Point 5: Development of a new module in Community Work
The CMG members consider the plans for developing a new VIRCLASS Module in
Comparative Community Work as interesting and recommend the VSC to proceed with the work.
In the project plan there will be added clear “mile-stones” where the CMG group is going to be informed before the next step is taken, related to new partners, applications for grants and curriculum plan.
End of to days work. Visit to Franz Hals Museum to see the exhibition: The Order of to day is Disorder of Future before the we had an delicious Official Dinner hosted by INHOLLAND  University.

Day 2: 3 September 2007
Meeting Place: INHOLLAND  University, Haarlem
Point 6: Summing up yesterday – setting the agenda for to day
Point 7: Ideas for Research
A summary of earlier evaluation and research were presented by Grete Oline Hole, and Andrés Astray presented ideas for future research. The presentations are attached to this minute.
DECISION Point 7: Ideas for Research
The CMG have been discussing the future plans for research and recommend that the research group’s work for future research and dissemination will proceed.
The CMG want the research group to make a plan stating where and when they plan to apply money and where they plan to send papers or disseminate at conferences and send this to the CMG before February 2008. Each partner institution shall provide the research group by its leader and the daily leader information about sources for grants in their own country.
Point 8: About the VIRCLASS courses starting in October
Anne Karin Larsen presented an overview of student applications, teacher and assessor resources. There are only 22 students so far. Students from other schools might find the price of 1165 Euro too high, and we want more students from East Europe to make the discussion and comparisons among students better.
DECISIONS point 8:
To increase the number of applicants from different European countries the daily leader are requested to send an e-mail to all EUSW members and tell them that the number of scholarships have been increased from 10 to 20 and that  places are available for free also for EUSW members not partners to the VIRCLASS project. If more than 85 students apply, students from East Europe get the places.
Point 9: E-pedagogy course 2008
The IP- application for a course for future teachers for VIRCLASS courses was not approved, but the project leader suggests that an e- pedagogy course giving 7,5 ECTS credits will be run from May 2008. The curriculum plan will be made by February 2008 with application in middle of March. Since external funding is not available the campus period will be 5 days in Bergen, with a pre-start period of two week introducing access to the LMS and some preparation tasks. The e-learning period continue after the campus week for 8 weeks.
The course period will be 21 April – 5 July 2008 ending with an individual written assignment. The marks will be from A-F. The Campus period will be from 5 – 9 May 2008 (travel days 4 and 10 May). With 15 students the course fee/student will be 975 EURO. In addition to this is accommodation and food in Bergen.
The course fee and other expenses must be paid by the participants/institutions, all participants are recommended to apply for grants for teacher exchange to support the costs for the campus week. The power point is added to this minute.
DECISION Point 9: E-pedagogy course 2008:
The CMG members agree to the need of expanding the number of staff able to participate as e-teachers in future VIRCLASS courses. The set up of a course in e-pedagogy is an important step to meet the need of qualified e-teachers and will recommend the course for teachers at their own institution. The partner institution will do their best to give economical support to their teachers participating in the course, and will all look for possible funding to support a course like this. Partners should apply for place before 01 December. The course will also be advertised outside the VIRCLASS partner group; through the EUSW network (i.e will be for SW educators).
Point 10: Increasing the number of VIRCLASS partners:           
Anne Karin Larsen introduced the need for new partners to the Consortium. There are now none East-European partners which is undesirable in relation to the cross –European perspective of the courses and in relation to the EU-funding regulations. For these reasons we ask the partner institutions to be active in recruiting new partners. The questions about increasing the partner group have implications for number of students participating in the courses from each institution, the finances and partner contributions ref. CA § 6.1.
DECISION Point 10: Increasing the number of VIRCLASS partners   
Each partner should check with their East European partners if they would like to be a VC partners, and report back to Anne Karin Larsen before the end of November. Anne Karin Larsen writes a short introduction for information to be sent by e-mail to possible new partners as soon as possible. Each partner institution will send this information to their own contacts.
Point 11: Future Fundings
Anne Karin Larsen presented funding programmes in relation to future VIRCLASS plans. The CMG should decide if, for what purpose and to which funding programmes VIRCLASS will apply for grants. LLP. Programme, Jean Monnet  program (part of LPP), IASSW (4 000 US $, ( might be a start for World Wide VIRCLASS), EEA grants can be applied for if we get a new Polish partner, EDULINK are some of the programmes that can be possible to go for.
Anne Karin had a meeting with Edith Petersen from International Projects Department, INHOLLAND University about possible funding options. She will sort out the possibilities and return to Anne Karin with more information in the beginning of October. Anne Karin Larsen will inform the partners.
Mannheim’s substitute for CMG representation might assist Anne Karin Larsen in the application of funding process.
Suggested that Anne Karin Larsen, Remmelt, Alessandro and Tjerk Bustra (from INHOLLAND international office) will go to Brussels to meet the EU funding institutions before the application for the LLP.
A form for submitting information about national and international funding possibilities are made available in google.doc.
DECISION point 11:
Every partner should check national and international funding possibilities. An overview should be sent to the project leader before 1.December 2007.
A delegation should go to Brüssel before the application for the application for the LLP.
Point 12: The process of integrating the VIRCLASS courses into existing educational course
Each CMG members gave a report about the progress of the integration of VIRCLASS as optional courses in the curriculum plan of social work education. Still there is a way to go before the courses are integrated as optional courses for many of the partners.        
An e-mail from Alessandro Bernazzoli was presented for the meeting, where he stressed the importance to improve the CMG efforts to make the project sustainable for the future. An important part of this is to make sure that the courses will be integrated in the ordinary BA or MA programmes at the partner universities.
DECISION Point 12: The process of integrating the VIRCLASS courses into existing educational course
Each partner should make a plan for including VIRCLASS  in the BA as soon as possible and before the next 2 years.
Point 13: Consortium Contributions
Clarification of the Consortium Agreement in relation to Budget and Staff involvement in relation to the number of partners involved.
DECISION Point 13: Consortium Contributions:
Anne Karin Larsen will see to that each partners get an invoice of 2 850 Euros in the beginning of December.
Fernando Lucas from Complutence, Madrid will substitute the assessors from Poland. There are 2 assessors from Parma, neither name nor number is confirmed. Manheim will name an assessor for the next course which can substitute one from Parma
Point 14: Next meeting and evaluation
When and where to have the next CMG meeting.
DECISION Point 14: Next meeting
Next Meeting will take places in week 23/2008: Teacher meeting at Monday and Tuesday 2.nd & 3rd June, the CMG group at Wednesday and Thursday, 4.th & 5th June. Meeting place: Jönköping, Sweden. There will be an online meeting in January to keep in touch between CMG meetings.
Evaluation of the meeting
It has been a good meeting. Could be useful to have an Internet pre-conference before next years meeting. CMG members will get a minute from the VSC meetings.
DECISION after evaluation:
The project leader will set up an online meeting in January to keep in touch between CMG meetings.
Have the VSC meeting as part of the next meeting in Jönköping, but not for 2 whole days. If new partners have signed the letter of intention, they will be invited to the meetings next year.